Fifth District Policies - Table of Contents

Click on the numbered subcategories below to view individual policies or use the search above to find a specific topic.

ADMINISTRATION

1. Administration and Personnel
   • AA - EEO
   • Accident - Injury
   • Adequate Clerical Support
   • Administrator Qualifications
   • Annual Personnel Policy Review by Director
   • Annual Report
   • Application for Employment
   • Challenging Information in Personnel File
   • Code of Ethics and Employee Creed
   • Collaboration Outside the District
   • Communication with the Board of Directors
   • Competitive Employee Salaries and Benefits
   • Confidentiality of Personnel Files
   • Confidentiality
   • Consultation with Colleges and Universities
   • Credit Union
   • Criminal Records Check
   • Deferred Compensation Program
   • Determination of Entry Salary
   • Directors Authority Responsibility and Function by Code
   • Donating Leave for Catastrophic Illness
   • Drug - Free Workplace
   • Educational Operational and Administrative Qualifications of the Field Administrator
   • Emergency Alert Code
   • Emergency and Non-Emergency Media Responses
   • Emergency Plan Procedures
   • Employee and Beneficiary Continuation Coverage (COBRA)
   • Employee Assistance Program
   • Employing Ex-Offenders
   • Employment Outside the Department
   • Equipment Needs and/or Replacement
   • Exit Procedure
   • Facility Administrator Qualifications
   • Family and Medical Leave Act of 1993
   • Federal State and Regional Planning
   • Field and Residential Organization Chart
   • Field Services Administrator
   • Field Services Planning Function
   • Flexible Spending Accounts
   • Gift or Gratuity Prohibition
   • Goals and Measurable Objectives
   • Governmental Requests for Information
   • Hazardous Materials Appendix
   • Hazardous Materials
   • Health and Dental Insurance
   • Hiring for Bargaining Unit Positions
   • Internal Accident Report Form
   • Internal Policy Audit
   • Investigation of Citizen Complaints
   • Iowa Public Employees Retirement System (IPERS)
   • Job Classification
   • Job Descriptions and Qualifications
   • Lateral Entry and Transfer
   • Legal Assistance for Field Services
   • Legal Entity
   • Life and Long Term Disability Insurance
   • Mandatory Reporting
   • Misconduct and Work Rules
   • Notifying Applicants of Hiring Decisions
   • Office Locations
   • Office Safety
   • Performance Evaluations - Career Development Plan
   • Permanent Status
   • Personal Business
   • Personnel Manual Content
   • Personnel Medical Records
   • Philosophy and Long Range Goals
   • Physical Examination
   • Policy and Procedure Dissemination
   • Policy and Procedure Manuals
   • Political Campaigning and Lobbying
   • Position Allocation Documentation
   • Pre-Tax Premium Conversion
   • Probation and Parole Officer Minimum Requirements
   • Probationary Period
   • Processing Reasonable Accomodation Requests
   • Providing for Provisional Appointments
   • Public Information
   • Public Investments
   • Reasonable Accommodation
   • Records of Grievances
   • Recruitment
   • Reference and Background Checks
   • Reimbursement of Approved Expenses
   • Remote Access
   • Reporting Hours of Work
   • Residential Advisory Board
   • Responsibility for Agency Field Supervision
   • Responsibility for Field Services Functions
   • Retention of Applications
   • Retrieval and Copying Fees for Public Records and Information
   • Salary Schedules
   • Savings Bond Deduction
   • Selection Retention and Promotion
   • Selection
   • Sexual and Discriminatory Harassment
   • Sexual Misconduct and Violence
   • Smoking and Tobacco Use
   • Space Management program
   • Staff Client Communications
   • Staff Licensure Certification and Registration
   • Staff Meetings
   • Staff Participation in Goal Development
   • Staff Victimization and Support Services
   • Telecommuting
   • Use of Computer Equipment
   • Use of Department Funds and Property
   • Use of District Vehicles
   • Utilization of Accrued Leave
   • Vehicle Pursuits
   • Vendor Confidentiality of Information
   • Virtual Private Network Policy and Fee Schedule
   • Wireless Communication Policy
   • Work Place Violence Prevention Program
   • Work Rules and Related Documents
   • Workers Compensation
   • Zoning Ordinances

FIELD SERVICES

1. Batterer's Education Program
   • Assaultive Caseloads
   • Coalition, Organization, and Community Awareness
   • Completion
   • Facilitator Selection
   • Group
   • Intake
   • Offender Fees
   • Orientation
   • Philosophy and Mission
   • Program Noncompliance
   • Referrals
   • Training
   • Victim Contacts
   • Women´s Programming
2. Citizen Involvement
   • Citizen Involvement - Volunteers and Internships
3. Community Service
   • Community Service Sentencing
4. Drug Court
   • General Information
   • Graduation Alumni Support
   • Phase Progression
   • Screening Assessment Evaluation
   • Sign Up and Orientation
5. Electronic Monitoring
• Detailed Schedule
• Enrollment and Installation
• General Provisions
• Interruptions Documented
• Inventory
• Offender Accountability
• Offender Monitoring
• Offender Unable to Pay
• Uninterrupted Operations
• Violations, Troubleshooting, and Notification
6. Field Services - Specialized Training
   • Arrest
   • Incident Report
   • OC Spray
   • Prohibition on Carrying Weapons
   • Search and Seizure
   • Transporting Offenders
   • Use of Force
7. Fiscal Management
   • Annual Budget-Revenues and Expenditures
   • Budget Reviews
   • Budget Revisions
   • Fiscal Policies and Procedures
   • Fiscal Policy Management and Control
   • Independent Financial Audit
   • Insurance Coverage
   • Link Between Budget and Program
   • Receipt Safeguarding Disbursing and Recording of Funds
8. Fugitive Unit - Specialized Training
   • Arrest
   • Firearms and Weapons [PDF]
   • Fugitive Unit Eligibility
   • Revoking Weapons Authorization
   • Shooting - Critical Incident
   • Transporting Offenders and Others
   • Use of Force
9. Information Systems and Research
   • Definition of Recidivism
   • Direction of Research
   • ICON
   • Internal and External Research
   • Management Information Systems
   • Measurement of Program Performance
   • Method of Dissemination of Research Findings
   • Privacy Maintained During Research
   • Research Approval by Director
   • Security of Information Data Collection System
   • Sharing of Information
10. Interstate Compact
    • Interstate Compact
11. National Crime Information Center (NCIC)
    • Adding Users to the Iowa System
    • CJIS Security
    • CJIS Standards for Discipline
    • Media and Hard Copy Handling
    • Updating Networks Terminals
12. Probation and Parole Supervision
    • Absconded Cases
    • Assessment and Case Planning
    • Assistance for Persons Discharged
    • Collective Service Needs
    • Community Resources
    • Contact Standards
    • Dissemination of Case and Confidential Information to the Public
    • DNA Profiling
    • Field Program Description
    • File Contents and Maintenance
    • Generic Notes
    • Grievance Policy
    • Institution Furlough Placement Requests
    • Home Visits
    • Intake Unit - Probation
    • Interpretation Services
    • Law Enforcement Cooperation
    • Media Access to Residential Offenders
    • Minimum Supervision
    • Modifying Ordered Conditions
    • Offender Employment Opportunities
    • Parole Discharge
    • Parole Home Placement Criteria
    • Parole Intake
    • Parole Revocation Hearing
    • Parole Violation Reports
    • Payment for Program Services
    • Plan of Restitution
    • Probation Discharge
    • Probation Intake
    • Probation Revocation Hearing
    • Probation Violation Reports
    • Quality Assurance Audits For Case Plans, Groups, Home Visits And File Reviews For Proper Content
    • Separation of Probation Supervision and Pre-sentence Investigation Functions
    • Special Programs
    • Substance Abuse Testing
    • Transfer of Serious Misdemeanor Cases
    • Twenty-Four Hour Supervision Services
    • VORP
    • Working With Victims And Notification Of Victims
13. Pre-Sentence Investigation
    • Development of Recommendation
    • PSI Introduction
    • PSI Legalities
    • PSI Procedures
14. Pre-Trial Release - Release with Services
    • Conducting Pretrial Interviews
    • Develop Pretrial Recommendations and Conditions of Release
    • Introduction Philosophy and Mission
    • Pretrial Review Hearings
    • Release With Services - Selection and Release
    • Pretrial Travel Permits
15. Sex Offender Treatment Program
    • Assignment, Intake and Supervision
    • Determination Of Supervision Status
    • Female Contact Standards
    • Field Services Facility Transition
    • Hormonal Intervention Therapy
    • IFSAP [PDF]
    • Male Contact Standards
    • Non-Compliance
    • Offender Eligibility
    • Offender Fees
    • Philosophy and Definition
    • Program Completion
    • Program Components
    • Program Evaluation
    • Provider, Staff Qualifications, Responsibilities
    • Psycho-Physiological Assessment
    • Registry Modification Evaluation [PDF]
    • Registry and Risk Assessment
    • Screening Process
    • Victim Notification
16. Support Service Center
    • Smart Day Programming
17. Training and Staff Development
    • Training - Curriculum
    • Training - General
18. Youthful Offender Program
    • Noncompliance
    • Offender Eligibility
    • Program Completion
    • Program Components

RESIDENTIAL SERVICES

1. Facility Environment
• Adequate Facility Space
• Cleanliness Sanitation and Maintenance
• Facility Access
• Facility Environment
• Water Supply
2. Fiscal
• Annual Audit
• Determining Collecting and Recording Fees
• Emergency Financial Assistance
• Financial Transactions Prohibited
• Offender Finances
• Payment for Program Services
• Preparation and Distribution of Budget and Audit Report
• Property Acquisition and Inventory
3. Food Service
• General Provisions
• Health and Sanitation
• Inventory Control
• Menus
• Preparation and Storage
• Women´s Facility Food Service
4. Offender Supervision
• Alternate Facility Transfers
• Assessment and Case Planning
• Assisting Offenders with Impairments
• File Contents and Maintenance
• Case Work Phase Meetings
• Case Work Staffings
• Closing out a Case File
• Community Activities by Offenders
• Community Resources
• Confidentiality of Records
• Day Reporting
• Discharge
• Disciplinary Process
• Disciplinary Sanctions
• DNA Profiling
• Escape-Out of Place of Assignment
• Grievances-Discrimination
• Health Services-General Provisions
• Health Services-Medication Control
• Health Services-Mental Health
• Home Placement Criteria
• Jail Transfer-Removal from Program
• Level System
• Media Access to Residential Offenders
• Motor Vehicle Operation by Offenders
• Offender Counts and Leaves [PDF]
• Offender Death
• Offender Employment Services
• Offender Mail
• Offender Placement Referrals
• Offender Property
• Offender Rights
• Participation in Research
• Privileged Communications
• Quality Assurance Audits For Case Plans, Groups, Home Visits And File Reviews For Proper Content
• Recreation and Leisure Activities
• Religious Services
• Research Non-Medical
• Restorative Justice
• Rules Regulations and Intake of New Residents
• Substance Abuse Testing
• Telephone Use by Offenders
• Transporting Offenders
• Working With Victims And Notification Of Victims
• Visitation
• Women´s Facility Children´s Wing
5. Safety and Security
• Emergency Alert Code
• Contacting Management
• Control by Offenders
• Emergency Plan and Procedures
• Fires and Fire Preventions
• Incident Reporting
• Key and Tool Control
• Search and Seizure-Contraband
• Staffing Requirements and Availability
• Toxic and Caustic Materials
• Use of Force
• Weapons in the Facility