Fifth Judicial District - Department of Correctional Services

DISTRICT POLICIES

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TITLE: Challenging Information In Personnel File

POLICY

Any employee of the Fifth Judicial District Department of Correctional Services may challenge information in their personnel file.

PROCEDURES

All employees may review their own entire personnel file (see Collective Bargaining Agreement Between State of Iowa and American Federation of State, County, and Municipal Employees, Council 61 AFL-CIO, Article XI MISCELLANEOUS, Section 2 Access to Personnel Files, page 88), however, this review must be in the presence of the Personnel Technician, and no file or any part of it, shall be removed from the Personnel Technician’s office, unless in the control of the Personnel Technician. Any request for review of an employee’s own personnel file will be made, in writing, to the employee’s Supervisor. This written request will be immediately forwarded by the Supervisor to the Personnel Technician. The Personnel Technician will then contact the employee to make arrangements for an appropriate time to review his/her personnel file. Any information that the employee feels is inaccurate may be challenged by making a written request for such review to the District Director. The District Director and the employee will meet to discuss the information deemed by the employee to be inaccurate and decide if the information is, in fact, inaccurate and should either be corrected or removed. The District Director’s decision on whether the information is inaccurate and should be corrected or removed is final.

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