Fifth Judicial District - Department of Correctional Services

DISTRICT POLICIES

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TITLE: Determining Collecting And Recording Fees

POLICY

The amount of the offender fee (rent) to be paid by the residential offender, while in the residential facility, will be set by the Executive Committee of the Board of Directors for the Fifth Judicial District Department of Correctional Services. Code of Iowa section 905.12(3) states, “When committing a person to a residential treatment center operated by a judicial district department of correctional services, the court shall order the person to surrender to the district department their total earnings less payroll deductions required by law”.

RULES AND PROCEDURES, section XXIX, RESIDENT FINANCES, of the Resident Manual states, “Residents will surrender all money orders (if paid in cash by the employer) or checks to the staff member at the control desk in the form issued by the employer. No cash or personal checks will be accepted. A receipt will be issued. Such funds will be deposited into an account and distributed on Fridays by the facility according to the resident’s budget form”. … “Rent will be charged according to your unit or status”.

Each offender, upon entering the Residential Facilities, is assessed a one-time $30.00 linen fee for the linens they receive. The offender signs an acknowledgement form specifying the linens received and accepting the $30.00 charge for them. When the offender has enough money in his Banking System account to pay for this linen fee, the $30.00 will be charged to the defendant, debited from his account, and remitted to the Department.

PROCEDURES

Rent will be assessed per day, via the Banking System in the Iowa Corrections Offender Network (ICON) corrections computer, to each offender upon entering the Residential Facilities and will continue to be assessed each day until the offender’s departure from the facilities. Each week the offender and his case manager (PPO II, CTC, or R.O.) will meet to discuss the offender’s budget (monies needed by the offender to meet financial obligations). Both the offender and the case manager sign the budget. Once finalized, the budget, including rent amounts owed, is submitted to the Secretary in charge of offender financial transactions who commits the budget in the corrections computer Banking System. Once committed, the appropriate amount of rent is removed from the offender’s account and paid to the District. This process occurs each week until the departure of the offender from the facility. Offenders may request a printout of their financial status in the Banking System, which would include all monies surrendered and deposited, all monies expended, any rent balance owed, and the account balance. Only the District Director or the Assistant District Director of Residential Services can reduce or waive the facility rent charged to an offender.

When the offender has enough money in his Banking System account to pay for his linen fee, the $30.00 will be charged to the defendant, debited from his account, and remitted to the District.

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