Fifth Judicial District - Department of Correctional Services

DISTRICT POLICIES

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TITLE: Discharge

POLICY

Residents will be discharged from the facility AFTER the release plan has been implemented and appropriate authorization obtained from the releasing authority.

As needed offenders are additionally aided with their transition to the community with referrals to assist in locating suitable housing.

PROCEDURES

  1. Discharge Recommendations
    1. With the exception of expiration of sentence, recommendation for discharge from the facility shall be based on the following criteria:
      1. Addressed Court order and/or Parole Board obligations.
      2. Employment stability and performance.
      3. Financial savings and money management.
      4. Satisfactory completion of treatment plan .
      5. Compliance with the facility's rules and regulations.
      6. Continuance in the program would not serve a beneficial purpose.
      7. Suitable post-discharge living arrangements
    2. Residents shall not be recommended for discharge if back rent is owed to the facility. When approved by the Residential Director or designee exceptions can be made with a specific recommendation that payment to the Department for back rent be a condition of release.
    3. It is both the Residential Director's or designee and counselor's responsibility to be aware of each residents proposed discharge date, and to complete the proper discharge reports per custody status of the resident prior to the discharge date.
  2. Check Out Procedures
    1. The assigned residential officer shall complete the staff intake and termination checklist form and initial each task after completed.
    2. A final inventory of the resident's belongings shall be completed by the Residential Officer using the original Personal Property List Form initiated at the time of the intake.
      1. Distribution of the completed Inventory form is as follows:
        1. Original - Case File
        2. One (1) copy - Resident
    3. The Residential Director or designee shall ensure that residents receive all their financial earnings at the time of discharge. This amount will equal the total of all deposits minus deductions for necessary expenses or unpaid bills acquired during their residency (e.g., rent, Court bills, loan fund, medical, food, damaged or stolen property).
    4. Residents being discharged from sentence shall be permitted to leave the facility at 12:01 a.m. on the date of discharge and may stay no later than midnight of that same day, conditional upon all discharge procedures having been completed.
  3. Expiration of Sentence (Work Release/OWI) (Refer to Work Release/OWI Policy # 96)

    Official discharge papers are sent from the Institutional Record's Office to the Residential Director or designee in advance of the discharge date with copies forwarded to the Clerk of Court at the county of commitment. Restoration of Citizenship papers will also be included (if available) or an explanation of why citizenship has not been restored. A form requesting information concerning forwarding address will be sent to the facility to be completed and returned to the appropriate institution before the resident discharges (optional).

  4. Parole/Work Release Progress Reports
    1. Parole/Work Release Progress reports are requested by the Board of Parole or initiated by the staff on a monthly basis.
      1. Progress reports are requested by the Board of Parole usually on each resident, based on a previously established review date.
      2. Progress reports may be initiated by the counselor on a monthly basis, as needed for parole review by the Parole Board.
    2. The Residential Director or designee shall be notified by the Iowa Medical and Classification Center of requested reports and/or the date that the Board is reviewing parolees.
    3. The original and two (2) copies of the progress report form are sent to the Board of Parole at least one (1) week prior to the review date; one (1) copy is forwarded to the Iowa Medical and Classification Center and one (1) copy retained for the case file.
    4. The Residential Director or designee may meet with the Board of Parole when progress reports are reviewed to provide clarification or answer questions which may arise. This is especially advisable with residents who have experienced disciplinary problems, residents who have had previous opportunities on probation or in residential settings.
  5. Transfer of Supervision - Work Release and OWI to Parole
    1. Following the Board of Parole interviews, the Community Placement staff, or designee, is responsible for distributing to the appropriate probation/parole supervisor, packets consisting of:
      1. Notice of Order of Parole Summary.
      2. Resident's location and availability for furlough.
      3. Admission Summary
      4. Statistical sheet.
      5. Progress Report form.
      6. IMCC Discharge Summary (if available)
      7. Most recent psychological or psychiatric evaluation.
    2. Once granted parole, residents shall remain under residential status until they have met with their designated parole officer and signed the parole agreement.
    3. The area supervisor then assigns an officer to each resident being paroled to that area.
    4. The designated officer makes arrangements to interview the resident (usually at the facility), explains all conditions of parole and ensure that the parole agreement contains all necessary signatures. Copies of the parole agreement are then provided to the parolee, Iowa Medical Classification Center, the area supervisor, the Board of Parole and the supervising agent.
    5. Upon signing a resident to parole, the agent shall immediately notify the Iowa Medical Classification Center and facility staff.
    6. Iowa Medical and Classification Center will then remove the resident from the facility count, thus completing official transfer to parole.
    7. For out-of-state parolees, the following procedures shall apply:
      1. Prior to submission of the pre-parole investigation, facility staff shall verify (usually by phone) the resident's employment and residence plan.
      2. If satisfactory, facility staff forward to the Interstate Compact Office in triplicate, the completed Parole Progress Report form and Application for Compact Services Form V.
      3. The Inter-State Compact Officer forwards pre-parole investigation materials to the receiving state and upon completion of the investigation, notifies facility staff of the decision.
      4. If accepted, the facility staff shall prepare and forward to the Board of Parole an updated Parole Progress Report and letter of out-of-state acceptance prior to the next scheduled review.
      5. If out-of state parole is granted, the Inter-State compact officer shall forward the following to the Residential Director or designee.
        1. Letter of instruction.
        2. Parole Agreement (original and four (4) copies.
        3. Agreement to return, form III (original and two (2) copies).
      6. All copies of the Parole Agreement and Form III shall be signed by the resident and a facility staff member, as per the letter of instruction.
      7. Following completion of Procedure #6, the resident is transferred to parole status and provided a copy of the Parole Agreement.
      8. Facility staff shall forward the Form III (three (3) copies) and the Parole Agreement (original and two copies) to the Interstate Compact Officer.
      9. A copy of the Parole Agreement shall be retained in the case file.
      10. Accelerated Paroles - When special instructions are issued by the Department of Corrections Director, the following procedures shall apply for accelerated paroles.
        1. Iowa Medical and Classification Center shall notify the Residential Director or designee of the names of all parolees affected by emergency release procedures.
        2. The Residential Director or designee shall contact the vicinity area supervisor and make arrangement for immediate sign-up of the residents to be paroled.
        3. The area supervisor shall ensure that sign-up is completed prior to the assigned deadline.
        4. The assigned officer shall notify the Iowa Medical and Classification Center of transfer from work release to parole status at the earliest possible time.
        5. After the Parole Agreement has been signed, inter-area parole transfer may be pursued through normal departmental policy.
  6. Federal Discharges

    Refer to Statement of Work Release Preparation; Chapters 15, page 71.

  7. Probation discharges.
    1. Once a resident has completed Phase II, release plans should be formulated by the resident and the PPO II/Residential Counselor .
      1. The PPO II/Residential Counselor discusses progress in the program and a release plan with the case supervisor. The case supervisor will then approve a tentative release date and determine if a resident should be released to ISP or traditional probation. This date and probationary assignment will be based on the following considerations.
        1. Completion of goals in the case plan.
        2. Disciplinary history of the resident.
        3. The release plan
        4. Status of all Court ordered stipulations.
      2. The PPO II/Residential Counselor prepares a discharge summary/packet several days prior to the intended discharge date. These documents are then reviewed and signed by the case supervisor.
      3. The supervisor forwards the discharge packet to the appropriate probation department for probation officer assignment. Once a probation officer is assigned, the PPO II/Residential Counselor and resident will set an initial appointment.
      4. The original discharge summary is to be filed with the Clerk of Court in the county of origin. Three (3) copies are made , one (1) for the Fort Des Moines Community Corrections Center case file and a copy for the probation officer and one for the resident. The resident also receives a certificate of successful completion of the Fort Des Moines Community Corrections Center.
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