Fifth Judicial District - Department of Correctional Services

DISTRICT POLICIES

  • Search Policies

<< Back | Printer Friendly Version

TITLE: Ems Gps Enrollment Installation Etc

POLICY

All staff responsible for supervision of offenders on GPS will complete the vendor training curriculum before initiating GPS duties.

Staff should use the vendor Reference Guide as needed.

Supervisory staff should observe the staff in initial enrollment and installation to assure the staff has a working knowledge of the procedures prior to the staff conducting the process alone. Partnering new staff with experienced staff initially is also recommended where and when possible.

PROCEDURE

  1. Enter Offender Enrollment Information
    1. Connect to the internet
    2. Open PCE
    3. Enter contact information
    4. Select time zone
    5. Enter demographic information
      1. Select level of supervision
      2. Enter personal information
      3. Enter employment information
      4. Enter education information
      5. Enter sentencing information
      6. Enter photo (if desired)
      Note: Notes area shall be used by the staff to alert the operations center of any pertinent information such as employment address if this will not be entered as an inclusion zone on the schedule, as well as any anticipated alerts (ex: offender entering hospital, expect cuff tamper 1/6/06) Temporary notes should be deleted when no longer applicable.
    6. Select which DVSR(s) you wish to receive
    7. Save
    8. Select view and refresh contacts to update the PCE server Note: You only need to enter a contact one (1) time.
  2. Offender Schedules
    1. When setting up the offender's schedule staff should keep the following in mind:
      1. It is recommended on all new offenders that schedules be relatively restrictive, as this will allow the staff to increase "free time" as a reward for compliance in both GPS and other supervision requirements.
      2. Inclusion zones should be set up for places the offender MUST be at set times. The staff should take care to allow an appropriate window of free time in the schedule to travel from one inclusion zone to the next. This can be very useful to the staff to confirm treatment attendance without requiring additional documentation from the offender, and will give the staff more immediate notification of the offender's failure to comply.
      3. The schedule should be updated any time an offender has been allowed by the staff to change the routine (change shift, job site, residence, etc)
      4. Offenders who work off site should not have a zone set up for employment (ex: A lumber delivery truck driver would not have the lumber yard set up as a zone since he would not be remaining at the yard during hours of employment.)
      5. All exclusion zones must be selected for each offender. There are map symbols for schools, but these are not exclusion zones until selected as such for the individual offender. It is recommended that each site create a master list of zones for schools and daycare centers that can be selected for each offender, rather than creating a new one. zone radius should approximate the actual property boundaries as much as possible, not 1000 ft.
      6. At a minimum, each offender shall have an inclusion zone set up for a sufficient length of time from curfew/charge time to allow for a 6-hour charge time. Charge time must be on or after curfew/inclusion-zone time.
    2. The offender shall be instructed to contact the staff when it is necessary to request permission to alter the schedule. If time does not allow the staff to immediately make the change to the schedule, the operations center shall be notified by the staff by phone or email to let them know the alert can be closed without further action. (ex: Offender has been asked to work a double shift and will not be home prior to curfew/inclusion zone period, and this is approved by the staff.) The STAFF (or designated back up) will make the decision if the change is permitted. Offenders should not be directed to contact the CCC directly for permission to change the schedule. If/when such calls are received, the CCC monitor will direct the offender to call the staff and will continue to review any alerts received per established protocol.
  3. Enter offender Rules
    1. Enter actions for hardware rules
    2. Set up an action; choose a contact, page, fax, e-mail.
    3. Do you want the offender to receive notice of a violation?
    4. Set a grace period (if desired)
  4. Enter INCLUSION RULES for Specific Offender
    1. Map the address (survey rule if necessary)
    2. Set the rule type to inclusion
    3. Choose a radius
    4. Choose a grace period (if desired)
    5. Choose in-charger rule
    6. Choose a schedule
    7. Do you want the offender to receive notice of a violation?
    8. Set up an action, choose a contact, - page, fax, e-mail
  5. Enter EXCLUSION RULES for Specific Offender
    1. Map the address (survey rule if necessary)
    2. Set the rule type to exclusion
    3. Choose a radius
    4. Choose a grace period if desired)
    5. Choose a schedule
    6. Do you want the offender to receive notice of a violation?
    7. Set up an action; choose a contact - page, fax, e-mail
    8. Save
  6. Hardware Installation, Assignment and Activation
    1. Size the bracelet and strap to fit snugly on the offender's ankle
    2. Cut the strap to fit and secure locking pins
    3. Note MTD, base unit, and bracelet serial numbers
    4. Assign MTD, base unit, and bracelet to offender in PCE hardware tab
    5. Save
    6. Place MTD in base unit and follow activation procedures on the display of MTD
    7. Take unit outside to acquire GPS if necessary, wait for GPS acquisition notice
    8. Have the MTD call in. Allow a few minutes for unit to connect to the data center
    9. Display last position in PCE
    10. Map and one tracking point will appear
  7. Offender Instructions
    1. The staff shall go over the procedures for proper carrying, charging, and care of the GPS equipment with the offender. The staff shall go over the GPS monitoring rules and fee obligations with the offender, have the offender sign and give a copy. Fee procedures are covered in the GPS Fee Manual. Staff shall stress to the offender their financial responsibility for the equipment whether loss/damage is willful or accidental, and deliberate damage/loss/failure to return equipment can result in civil and criminal charges. (It is interesting to note that if this is stressed, offenders who are seeking to elude authorities have frequently left their GPS equipment with friends or family with instructions for its return to authorities)
      1. The transmitter (also referred to as a cuff or ankle bracelet) is to be worn on the ankle (in some rare situations due to medical conditions, wrist may be substituted, but the ankle is the preferred location)
      2. The transmitter may be worn in the shower, but should not be subjected to deep immersions such as diving.
      3. Do not tamper, try to open or damage the transmitter.
      4. Keep the MTD away from water (incidental contact, such as wearing while being outside in the rain will not harm it)
      5. Do not throw, drop, or strike the MTD
      6. Do not try to tamper, open or damage the MTD
      7. Do not expose the MTD to extreme heat or cold.
      8. When the offender is at home, the MTD should be in the charger, clip side facing UP. The MTD will allow separation from the cuff for approximately 150 feet, but this distance is reduced by obstructions, such as walls, etc.
      9. The offender should not move the charger from the location approved by the staff without permission from the staff.
      10. The MTD is to be placed in the window with the clip when in a vehicle.
      11. Unless at home, with MTD in the charger, or in a vehicle, with MTD in the window, the offender is to have the MTD on his/her person at all times. Any deviation from this procedure must be cleared with the staff to avoid unnecessary alerts. (Known and anticipated cuff leaves should be documented in NOTES under offender personal information.)
      12. Do not carry the MTD inside a purse, briefcase, etc.
      13. Do not expose the MTD to direct sunlight for extended periods of time.
      14. Do not leave the MTD in a vehicle.
      Note: It is often helpful to have the offender summarize and repeat back to the staff the procedures to be assured of understanding. It may also be helpful to have an offender write out the instructions they were given and sign their name indicating there understanding of the requirements.
  8. Deactivation
    1. Choose offender in PCE
    2. Go to hardware tab
    3. Choose deactivate hardware and commit
    4. Selecta reason for the deactivation of the MTD
<< Back | Printer Friendly Version


Offices | Services | Offender Information | Resources | Reports | PREA | Links