Fifth Judicial District - Department of Correctional Services

DISTRICT POLICIES

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TITLE: Ncic Adding Users To The Iowa System

PROCEDURE

  1. Upon notification by a Fifth Judicial District Department of Correctional Services Supervisor that access is needed for an employee of the Department to obtain IOWA/NCIC/CJIS data, the Terminal Agency Coordinator (TAC) will ask for the employee's identifying information: full name, driver's license number, date of hire/assignment.
  2. Upon receipt of this information, the TAC will proceed to have a background check, NCIC , IOWA , and DOT check run on the employee. Once the record check is completed, and if acceptable, the TAC will proceed to complete a 403 Form (IFS1) [attached] and submit it by fax to the Technology Services Bureau, Iowa Department of Public Safety, to seek enrollment in the next NCIC Certification Class.
  3. The employee is given one fingerprint card to be taken to a local law enforcement agency to be completed. Once the fingerprint card is completed it is returned to the TAC who submits it via U.S. Mail to the Iowa Division of Criminal Investigation who will process it and forward it to the Federal Bureau of Investigation who will process the fingerprint card and return it to the TAC.
  4. The TAC will complete and submit a User/Device/Adds/Changes/Disables Request Form via email attachment to Support at Datamaxx requesting access to CJIS data for the employee. Datamaxx will return an email to the TAC with the correct User ID and password for entry into the CJIS system.
  5. When an employee leaves the employ of the Fifth Judicial District Department of Correctional Services or chooses not to or fails to re-certify, the TAC will fill out a 403 Form (IFS1) and submit it via fax to the Technology Services Bureau, Iowa Department of Public Safety requesting that the person's access to the IOWA System/NCIC/CJIS information be curtailed. The TAC will also fill out a User/Device/Adds/Changes/Disables Request Form and submit it via email attachment to Datamaxx requesting that the person's access be disabled.
  6. The TAC will keep paper copies of all adds and disables in a binder for proof.
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