Fifth Judicial District - Department of Correctional Services

DISTRICT POLICIES

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TITLE: Offender Finances

POLICY

To demonstrate financial responsibility, residents are expected to budget their money to account for living expenses, legal obligations/debts and to accumulate savings. Residents shall turn in all monies received, to the District, for distribution. Offenders are required to pay rent for their stay in the residential program. Additionally, they will be required to pay a linen fee upon entry into the residential program. Offenders may also be required to pay towards their probation or parole supervision fees while in the residential program. Offenders are informed of the policies and procedures regarding nonpayment of fees in the Resident Handbook and sign an acknowledgement accepting these policies and procedures during their orientation. All monies collected at the Men's Residential Facilities are placed in an officially designated, secure depository located on or near the control desk. The methods used for receipt, safeguarding, disbursing, and recording of funds comply with accepted accounting procedures.

PROCEDURE

To demonstrate financial responsibility, residents are expected to budget their money to account for living expenses, legal obligations/debts and to accumulate savings. Residents shall turn in all monies received to the District for distribution.

  1. Turning in Receipted Monies

    Residents must turn in all earnings and monies received to the Assistant Director or designee, per Code of Iowa sections 904.905 and 905.12, in the form of a payroll check, money order or cashier's check. Personal checks and cash are not accepted.

    1. Any resident that is paid for employment outside the facility, upon entering the residential facility, will surrender his paycheck, money order or cashier's check to the staff on duty (Residential Officer, Probation/Parole Officer II, Residential Supervisor, or Residential Manager). The staff member receiving the paycheck, money order, or cashier's check will enter the appropriate information into the computerized Banking System, make a photocopy of the paycheck, money order, or cashier's check, print a receipt from the Banking System for the resident, staple a copy of the receipt to the paycheck, money order, or cashier's check and place the receipt and the paycheck, money order, or cashier's check in the safe mounted on or near the control desk.
  2. Depositing and Disbursing Resident Funds

    All resident monies received shall be placed in the resident's account. All exceptions shall be approved by the Assistant Director of Residential Services or designee.

    1. Resident monies shall be deposited in the District's resident's account on a weekly basis by the Assistant Director of Residential Services or designee. Resident account information is available daily to the PPO II/Residential Counselor via the Banking System in the computer. Residents, PPO II/Residential Counselors, and Residential Officers shall meet on a weekly basis to review and budget disbursements for the week. All requests must be approved by the PPO II/Residential Counselor/RO. All exceptions shall be approved by the Assistant Director of Residential Services or designee.
    2. The Assistant Director of Residential Services or designee shall process the money requests and remit the amount payable to the resident or other payee. An accounting of the resident's finances is available via the computerized Banking System.
  3. Resident Approval of Expenditures

    All expenditures require staff approval and only reasonable expenditures shall be authorized. A resident will discuss financial requests with his PPO II/Residential Counselor/RO who will then enter the financial request in the computerized Banking System. Finances are addressed in the following order of priority (Iowa Code Section 904.905).

    1. Legal obligations for support of dependents.
    2. Restitution.
    3. Payment of rent to the District.
    4. Court costs.
    5. Food, travel and other expenses of the resident.
  4. Restrictions on Resident Expenditures
    1. Residents are not allowed to accrue debts except in emergency circumstances or with staff approval.
    2. Residents may not open any personal credit union, bank, savings and loan, checking accounts or credit accounts, without special approval.
  5. Resident Rent

    All residents at the Fort Des Moines Men's Residential Facilities, except those on Federal placement, shall be charged and required to pay a weekly fee established by the Board of Directors for the Fifth Judicial District Department of Correctional Services. Those on Federal placement shall be charged and required to pay 25% of their gross income. Federal placements are charged per Federal policy.

    1. Residents will not be charged rent as follows:
      1. On the date a resident is transferred to jail or other treatment facilities, if departed from the facility by 12:01 a.m.
      2. On the date granted parole/probation or discharge, if departed from the facility by 12:01 a.m.
      3. The Assistant Director of Residential Services or designee may approve rent credit in exchange for extra work performed in the facility at the rate of $4.00 per hour.
    2. Residents will be charged ½ per diem when on extended furlough, day reporting, or home confinement.
    3. Rent must be paid in full prior to the resident's discharge. In exceptional cases, the Assistant Director of Residential Services or designee may waive this requirement and/or request that as a condition of release, the appropriate authority would require the payment of back-rent owed.
  6. Linen fees

    All offenders will be given a set of linens upon entering the Residential Facilities. This will include a blanket, set of sheets, pillow case, towel, and washcloth. The offender's account will be charged $30 for these items and the offender will provide his signature on the appropriate form authorizing this deduction. In the event the offender is unable to pay this fee, it may be waived by the Assistant Director of Residential Services or designee.

  7. Supervision fees.

    Offenders may be required to pay towards their $300 probation or parole supervision fees while in the residential program, pursuant to the Code of Iowa, Section 905.14. This fee is due, in accordance with the period of time stated in the sentencing order, or 120 days from the sentencing date. Offenders will sign the Supervision Fee Notice, as applicable, upon entry to the Residential Facilities.

  8. Nothing in this policy shall preclude residents contributing to family support, which is a strong expectation, regardless of whether or not there is a court order in effect.
  9. A minimum of $20.00 per week for spending money and $25.00 per week for furlough is allowed for Residential and OWI residents and up to $50.00 a week for Work Release residents. Exceptions to this rule are to be approved by the Assistant Director of Residential Services or designee.
  10. Permission for residents to cash checks may only be approved by the Assistant Director of Residential Services or designee.
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