Fifth Judicial District - Department of Correctional Services

DISTRICT POLICIES

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TITLE: Parole Intake

POLICY

Once the Supervisor assigns an offender's case file to the supervising officer, the supervising officer shall initiate a home placement and arrange a release date for the parolee.

PROCEDURE

  1. The date of assignment is the date the Supervisor notifies the supervising officer that the case has been assigned to him/her which includes transfer cases.
    1. The assigned supervising officer shall arrange a home placement and initial appointment within ten (10) calendar days from the date of assignment.
      1. Officers shall indicate in Generic Notes in ICON the date they received the case file.
        1. Every interaction involving the home placement investigation shall be documented in Generic Notes.
      2. The supervising officer shall review and read all pertinent information sent from the institution about the prospective parolee in advance of the home placement and initial appointment.
        1. The supervising officer shall confirm with the institutional staff from the Department of Corrections if the Victim Notification Alert was completed when required. The institutional staff of the Department of Corrections is responsible for notifying the registered victim(s). (See DOC Policy IS-CL-06, Victim & Witness Notification)
        2. The supervising officer will have a good understanding of the parolee's background and history.
        3. The supervising officer will review the offender programming completed while the offender was in the institution.
        4. The supervising officer will begin developing an initial plan for the offender's success.
    2. The home placement investigation is required on all new parole offenders. The supervising officer needs to verify the address and whether the cohabitants would be a positive influence for the offender. It is the responsibility of the supervising officer to determine if the proposed residence is appropriate for a successful outcome of supervision. (See Home Placement Criteria Policy)
      1. The supervising officer shall contact the proposed residence and set up a date and time to meet with the cohabitant(s) the offender will be living with.
      2. It is recommended that two (2) officers complete the home placement. The supervising officer will need supervisory approval if the supervising officer is completing the home placement alone.
      3. The supervising officer and companion officer shall tour the proposed residence verifying that the accommodations are satisfactory.
      4. The supervising officer should explain to the cohabitant(s) the basic conditions of supervision, which include but are not limited to:
        1. If condition "O" is a condition of parole, the officer must check to determine if any of the cohabitant(s) has ever been convicted of a crime.
          1. If a co-habitant has been convicted of a crime, the supervising officer will have to determine if the co-habitant would hinder the offender's success on supervision. The supervising officer shall review the case with his/her supervisor before making his/her final decision.
          2. If the supervising officer deems it appropriate for the offender to live with the co-habitant(s), the supervising officer must contact the Iowa Board of Parole (IBOP) to have condition "O" modified or deleted.
          3. If the supervising officer deems it inappropriate for the offender to live with the co-habitant(s), the supervising officer shall deny the home placement, inform the institution that the home placement has been denied, and enter the reason why it was denied in the Transfer Instance section of ICON.
            1. Home visits may be completed and curfews may be enforced
            2. ii. Alcohol or drugs are strictly prohibited.
            3. iii. The offender will be required to meet his/her scheduled appointments.
            4. iv. The offender may be required to attend programming to address his/her needs.
      5. The offender will be required to work. If unemployed, the supervising officer will assist the offender in attaining gainful employment through programming within the District or through outside agencies.
    3. Home placements are not required when an offender is planning to reside in a shelter or treatment facility that is known to be reputable.
      1. The supervising officer is required to contact the proposed shelter or treatment facility to verify the date that a bed will become available.
      2. The supervising officer shall understand the rules and regulations of the proposed placement and incorporate them into the case plan.
    4. If the supervising officer deems the proposed home placement unacceptable, the following shall occur:
      1. The supervising officer shall contact the institution's counselor via e-mail or phone and inform him/her of the supervising officer's decision and the reason(s) why the home placement was unacceptable. The reason why the home placement was unacceptable shall be documented in Transfer Instances in ICON.
        1. When the Iowa Board of parole (IBOP) orders a specific proposed residence (Condition 605), the IBOP must approve the new proposed residence.
      2. The supervising officer should assist the institution's counselor and the offender in finding a suitable residence that can be successful for the offender while on supervision.
      3. If a successful, suitable residence is unattainable for the offender, a recommendation for transitional housing shall be made. Transitional housing includes, but is not limited to: Bridges of Iowa, Hansen House, Salvation Army, Door of Faith, Bernie Lorenz, and The House of Mercy. The supervising officer can refer to First Call for Help for further assistance.
      4. When a suitable residence and/or transitional housing are unavailable for the offender, the supervising officer shall recommend Work Release. This affords the offender the opportunity to gradually work his/her way back into the community.
    5. Once the home placement is approved, the supervising officer shall contact the institutional counselor and arrange with him/her the release date, time of the appointment, and reporting instructions.
      1. The initial appointment shall be scheduled and occur within 24 hours of the offender's release from the institution.
        1. Any delays and variances in the reporting instructions need to be approved by the supervising officer and documented in Generic Notes.
      2. Parole contracts and specialized contracts need to be individualized to the offender to reflect any additional conditions set by the IBOP or supervising officer, to ensure the protection of the public and the delivery of services addressing the offender's needs. Once the Parole contract has been finalized, the supervising officer will need to submit the contract in ICON.
      3. The supervising officer shall explain all of the rules and conditions of the parole contract (order) with the offender, including any specialized conditions ordered by the IBOP, the Department, or contracts individualized for a specific unit. The supervising officers shall ensure the offender understands the conditions of his/her supervision and has no uncertainty regarding the expected standards of behavior or the conditions imposed.
        1. The conditions of parole shall be furnished in writing.
        2. When a barrier prevents an offender from understanding their parole conditions due to a language barrier, hearing impairment or deafness, sight impairment or blindness, inability to read or any other disability, the Department shall provide an interpreter (See the policy on Interpretation Services) to translate into those languages spoken by the offender or to assist in removing the barrier. The supervising officer may use friends or family members to assist them in explaining the conditions to the offender.
      4. The supervising officer and offender shall acknowledge in writing by signing the parole order and specialized contracts, if required. The supervising officer will keep the original in the case file and provide a copy of the signed contract(s) for the offender.
      5. The supervising officer shall explain the Grievance Procedure to the offender. Both parties will sign the Grievance Procedure. The supervising officer shall keep the original Grievance Procedure in the case file and provide a copy to the offender. (See Grievance Procedure Policy). When signing up an inner-officer transfer, the supervising officer and the offender shall review both the parole order and Grievance Procedure. Both parties will initial the contract, acknowledging that the conditions have been reviewed.
      6. The supervising officer and the offender shall negotiate a payment plan for the supervision (enrollment) fee and any remaining fees from previous supervisions. The original supervision fee agreement form shall be signed and placed in the case file with the offender receiving a copy.
        1. If it is transfer case from another district, the supervising officer will request that the sending officer send the amounts that have been paid and any balances that are owed. The receiving district shall collect the remaining balance.
      7. The supervising officer shall determine if the offender meets the criteria to be DNA tested. If the offender meets the criteria, the supervising officer will be responsible to confirm if a DNA test was already completed by the Institution or if he/she will need to set an appointment for the offender to be DNA tested. (See DNA Testing policy).
      8. The supervising officer shall inform and annually review with the offender the criteria for early discharge:
        1. When it is clear that the delivery of services to the offender is no longer required to protect the community or to enhance the offender's overall performance in living a law abiding lifestyle.
        2. The offender must remain substance abuse and arrest free.
        3. The offender must complete all IBOP ordered conditions and Departmental conditions set by the supervising officer.
        4. The offender must have paid all court ordered financial obligations and supervision fees.
        5. Reduced intensity of supervision can be an appropriate step prior to early termination of services.
        6. Exceptions to early discharges are offenders convicted of sexual abuse with a child (code section 709.3, 709.4, 709.5).
    6. The supervising officer shall complete, review and verify the Iowa Risk classification system to place the offender in the appropriate supervision level for the protection of the public and to ensure the correct delivery of services.
      1. The supervising officer will submit the Iowa Risk Assessment in ICON within the first 30 days from the date of assignment. (See ICON Business Rules, Iowa Risk Assessment).
      2. An Iowa Risk Reassessment shall be completed every 6 months to ensure the appropriate supervision level for the offender. Reassessments may increase supervision in response to higher risk and/or identified needs, and reduce supervision in recognition of successful adjustment and reduced risk to the community.
      3. An Iowa Risk Reassessment shall be completed when new information is received that indicates additional or different need/risk areas.
      4. An offender scoring 12 and above on the Iowa Risk Classification system shall receive a LSI , Jesness, and case plan. (See Assessment and Case Planning policy).
      5. The supervising officer may override an offender up or down in their supervision level. The supervising officer's decision to override shall take into account what impact it may have on an offender's success and community safety. Supervisory approval must be obtained prior to submitting the Iowa Risk override into ICON.
    7. Explanation of program responsibilities and requirements with the offender while under supervision:
      1. Explanation of the drug and alcohol policy. (See Substance Abuse Policy)
      2. Explanation of the home visit policy, if applicable.
      3. The supervising officer shall make the appropriate referrals to fulfill the court ordered parole conditions and departmentally imposed conditions. Referrals will address public safety and offender needs identified through the LSI assessment or through assessments provided by outside agencies.
        1. Adequate provisions shall be made for the needs of the physically and mentally challenged offenders by adding, deleting or modifying IBOP conditions to enhance the offender's chance of completing supervision.
        2. If resources to complete a specific IBOP order condition are not available within the Department and/or community, the supervising officer shall inform the IBOP that the condition is unattainable and request further IBOP review.
        3. The supervising officer may add, delete or modify IBOP conditions in order to facilitate the protection of the public and to ensure the delivery of services to address the needs of the offender for a successful outcome of supervision.
        4. The supervising officer shall complete the parole form for any changes in conditions of supervision and forward it to the IBOP for approval. (See Modifying Ordered Conditions policy).
      4. The offender may be required to complete special programs as indicated by the administered assessments. Conditions set by the IBOP may include, but are not limited to departmental programming, substance abuse treatment, mental health counseling or addressing the needs of the physically and mentally challenged.
      5. The offender will need to provide proof of successful completion of IBOP ordered and departmentally imposed conditions. The supervising officer shall keep a copy of completed programming conditions in the appropriate section of the case file.
      6. The offender will be required to be employed if capable.
        1. If employed, the employment will need to be verified by the supervising officer by calling the employer and/or the offender will need to provide paycheck stubs.
        2. b. If unemployed, the officer will refer the offender to Job Club within the Department or outside agencies to assist him/her in gaining and maintaining full time employment. (See Job Club Policy).
      7. The supervising officer will explain the rationale of the contact standards that will be required of the offender. Contact standards are determined by the supervision level set by the Iowa Risk Assessment. (See Contact Standards Policy)
      8. The offender shall be advised that failure to complete the conditions within the time frames specified by the IBOP or supervising officer may cause an increase in supervision level or revocation proceeding to be initiated.
    8. Hardship cases or exceptional cases.
      1. The Institution may request an offender be released for special circumstances which include, but are not limited to serious or terminal illness, imminent death, or death of a family member. The Fifth Judicial District Department of Correctional Services shall make every attempt to accommodate the offender and the Institution.
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