Fifth Judicial District - Department of Correctional Services

DISTRICT POLICIES

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TITLE: Personnel Medical Records

TITLE: Personnel Medical Records

POLICY

The District’s Personnel Technician maintains a current, accurate, confidential personnel record on each employee.

PROCEDURES

The District’s Personnel Technician maintains a current, accurate, confidential personnel record on each employee containing, at least, the following information: the initial application, reference letters, verification of training and experience, wage and salary information, job performance evaluations, incident reports, if any, commendations, and disciplinary actions, if any. Information obtained as part of a required medical examination (and/or inquiry) regarding the medical condition or history of applicants and employees is collected and maintained by the Personnel Technician on separate forms and in separate medical files, and is treated as a confidential medical record.

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