Fifth Judicial District - Department of Correctional Services

DISTRICT POLICIES

  • Search Policies

<< Back | Printer Friendly Version

TITLE: Sotp Victim Notification

POLICY

Victims are treated with respect and sensitivity. Fifth District staff shall receive training that is necessary to understand and support the needs and rights of the victim /survivor of a crime.

As noted in Iowa Code 915.17A , a Judicial District Department of Correctional Services staff shall notify a registered victim, regarding a sex offender convicted of a sex offense against a minor who is under the supervision of a judicial district Department of correctional services, of the following:

DEFINITION

Victim / Survivor - Any person or persons who have been impacted, harmed, victimized or experienced a loss or injury as the result of an offender's action that is considered a criminal act under federal or state law.

PROCEDURE

  1. Principles for Working With Victims
    1. Victim / Survivors' safety is a priority and should be considered in any and all decisions related to all offenders on probation and parole. Fifth district employees shall respond to any victim/survivor's concerns in a manner that demonstrates the department's commitment to being informative and responsive to the needs and rights of victim / survivors of crimes.
    2. Staff will work with each offender to take action to acknowledge and repair the harm done to his/her victim(s) and to take action to repair that harm to the extent possible. Staff will help offender understand the harm caused by their criminal actions as part of their Re-Entry Case Planning.
    3. If a victim contacts staff with any information regarding the offender or the offender's case it is imperative that all information be kept confidential for the safety of the victim / survivor. This information may be documented in ICON under "Records/Alerts – Victim Confidential Comments." ALL REGISTERED VICTIM INFORMATION (i.e., name, address, phone, etc.) MUST BE KEPT IN THIS CONFIDENTIAL SECTION OF ICON-NOT IN GENERIC NOTES.
    4. Staff are community and restorative justice advocates. Simply put, this means staff work to advocate a quality of justice that is focused on repairing the harm done to victims based on evidence-based principles of restoration and prevention. As part of the Department's commitment to victims and restorative justice, the following goals will guide our efforts to develop victim sensitive practices:
      1. Victims and victim advocates are represented on governing bodies and initial planning committees.
      2. A Victim's safety is a fundamental element of supervision.
      3. Confidentiality is maintained per Iowa Code and District policy.
      4. All staff will receive training on crime and victimization.
  2. Notification
    1. Registered Victims
      1. Beginning of Supervision:
        1. The offenders supervising PPO will send a Registered Victim Notification Letter and Registered Victim Notification Checklist to all registered victims of the offender pertaining to the charges for which the offender is currently being supervised.
          1. For all notifications, if the victim is a minor, the letter will be addressed and sent to the minor victims' biological parent(s) or guardian(s) the minor resides with.
        2. Document in generic notes that the Victim Notification Letter or Victim Notification Checklist was sent.
        3. Send copy of Registered Victim Notification Letter or Registered Victim Notification Checklist to DCS victim liaison once mailed.
        4. Place information obtained from the Registered Victim Notification Checklist into ICON's Victim Confidential Comments.
      2. EMS Modifications/Terminations
        1. The PO shall notify any registered victim about any modification or terminations of an electronic tracking and monitoring system on the date of the modification by mailing out the EMS Modification Letter.
        2. This letter will include the beginning date for the use of EMS, type of EMS used, date of any modification, and the nature of the change if EMS is modified.
      3. End of Supervision
        1. Call registered victim(s) to inform them offender's supervision has ended.
        2. If there is no phone number, it is disconnected, or is incorrect, PO will send Victim Notification Letter.
    2. Non-Registered Victims
      1. Beginning of Supervision
        1. The offenders' supervising PPO will send a Non-Registered Victim Notification Letter and Non-Registered Victim Notification Checklist to all non-registered victims of the offender pertaining directly to the charges for which the offender is currently being supervised.
          1. For all notifications, if the victim is a minor, the letter will be addressed and sent to the minor victims' biological parent(s) or guardian(s) the minor resides with.
        2. Check Iowa Court Information System (ICIS), Pre-Sentence Investigation (PSI) and County Attorney Victim Witness Coordinator for victim's address.
        3. If unable to find an address or contact information, then no Letter or Checklist will be sent.
        4. Document in generic notes whether or not a letter was sent or if no addresses or contact information was available.
        5. Send copy of Non-Registered Victim Letter or Non-Registered Victim Notification Checklist to DCS victim liaison once mailed.
        6. Place information obtained from the Non-Registered Victim Notification Checklist into ICON's Victim Confidential Comments.
          1. If the Checklist is not returned then no follow up notifications will be made, other then if the offender escapes or absconds.
      2. EMS Modifications/Terminations
        1. If the victim returns the Non-Registered Victim Notification Checklist and requests such information, the PO shall notify the victim about any modification or terminations of an electronic tracking and monitoring system on the date of the modification.
        2. This letter will include the beginning date for the use of EMS, type of EMS used, date of any modification, and the nature of the change if EMS is modified.
      3. End of Supervision
        1. Call victim(s) to inform them the offender's supervision has ended.
        2. If there is no phone number, it is disconnected, or is incorrect, PO will send Victim Notification Letter.
    << Back | Printer Friendly Version


Offices | Services | Offender Information | Resources | Reports | PREA | Links