Fifth Judicial District - Department of Correctional Services

DISTRICT POLICIES

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TITLE: Training Curriculum

PURPOSE

Employee development is critical to the mission of the Fifth Judicial District Department of Correctional Services. The District will provide a training program to improve job performance, increase skill levels, and elevate the level of professionalism among all staff. The staff development-training program of the District will maintain high standards in accordance with the standards of the American Correctional Association and other recognized professional associations.

POLICY

The Fifth Judicial District Department of Correctional Services employee training program will be coordinated and supervised by the District's Training Supervisor. The District's training program shall be reviewed and modified annually. These annual updates will be based on an annual needs assessment that identifies current job related training needs. Guidance and assistance from NIC, colleges, law enforcement, training agencies and other outside resources will be used in developing programs and curriculum.

All District training must have measurable written statements of intended learning outcomes and shall include strategies to evaluate the learning. Training hours can include programs offered by NIC, colleges, law enforcement, and training agencies.

All employees are expected to actively participate in training sessions they attend. This active participation includes participating in all class exercises (unless medical circumstances dictate otherwise), giving full attention to trainers and completing all class assignments. Successful completion of the class, including active class participation and passing all tests and/or skill checks, is required to receive training credit.

Assistant Directors with information from the annual needs assessment and input from the District's training supervisor will annually assess personnel needs and plans for future recruitment, trainings, and staff development. The annual needs assessment will help identify gaps so that training will be developed based on employees' job tracks and organizational needs.

The District's training supervisor shall have completed a 40 hour train-the-trainers' course and shall be able to demonstrate the use of the principles of adult learning styles, a variety of instructional techniques, principles of curriculum design, and facilitation and presentation strategies.

The District's training supervisor shall ensure a formal evaluation of all preservice, inservice, and specialized training programs. A summarization of these evaluations shall be included in the District's annual training report.

The District's training supervisor will ensure availability of necessary space and equipment, including library, web site, and reference services, for the training and staff development program.

The Fifth Judicial District Department of Correctional Services will provide all new full-time employees with 40 hours of orientation and training including on the job training which will be documented by their supervisor and maintained in the District's training data base. Employees shall sign an acknowledgment that they have not only received the information and understand it but also shall be tested on their competency and understanding of the material when possible. This 40 hours is in addition to the 20 hours of on-going training hours.

All secretarial, clerical, maintenance, cooks, technological, and support staff will receive 16 hours of training in addition to the orientation training during their first year and 16 hours of training each year thereafter. This training will cover the following areas:) History of the Department, Mission/Vision/Strategic Plan, Ethics, District Creed and Code of Conduct, Sexual Misconduct, Bloodborne Pathogens, Mandatory Reporting, Safety, Customer Service, Diversity, Sexual Harassment, Domestic Violence, Staff victimization, and Staff wellness.

All administrative, managerial staff, professional specialists and residential officers will receive 20 hours of training in addition to the orientation training during their first year of employment and 20 hours of training each year thereafter. This training will cover the following areas:) History of the Department, Mission/Vision/Strategic Plan, Ethics, District Creed and Code of Conduct, Sexual Misconduct, Bloodborne Pathogens, Mandatory Reporting, Safety, Customer Service, Diversity, Sexual Harassment, Domestic Violence, Staff victimization, and Staff wellness.

All part-time employees working less than 35 hours per week will receive orientation and training appropriate to their assigned position.

The Fifth Judicial District Department of Correctional Services encourages staff to continue their formal education as well as membership in criminal justice and allied professional associations and activities if it directly coincides with their work and upon supervisory approval.

The Fifth Judicial District Department of Correctional Services will allow staff, with supervisory approval for administrative leave and reimbursement of expenses, to attend professional meetings, conferences and seminars.

PROCEDURE

The District Director and Assistant Directors, with information from the annual needs assessment and input from the District's Training Supervisor, will annually assess personnel needs and plans for future recruitment, training, and staff development. The annual needs assessment will help identify gaps so that training will be developed based on employees' job tracks and organizational needs.

The District's Training Supervisor shall have completed a 40 hour train-the-trainers course and shall be able to demonstrate the use of the principles of adult learning styles, a variety of instructional techniques, principles of curriculum design, and facilitation and presentation strategies.

The District's Training Supervisor shall ensure a formal evaluation of all preservice, inservice, and specialized training programs. A summarization of these evaluations shall be included in the District's annual training report.

The District's Training Supervisor will ensure availability of necessary space and equipment, including library, web site, and reference services, for the training and staff development program.

  1. District's annual training plan.
    1. he District's training supervisor shall annually prepare a training plan outlining the District's objectives for training and development. The plan shall contain the following:
      1. Information from the annual needs assessment.
      2. Results of the formal evaluations of all preservice, inservice, and specialized District training.
      3. New training programs to meet any gaps identified by the annual needs assessment; with measurable performance based objectives.
      4. Input from the Assistant Directors on personnel needs and plans for future recruitment, training, and staff development.
      5. Training programs that need to be updated when current job-related training needs change.
    2. The District's annual training plan shall be presented to the District Director.
  2. The District's formal programs.
    1. All District training programs shall contain:
      1. Written state of intended learning outcomes.
      2. Assessment strategy to evaluate the learning, and growth in employee knowledge, skills or abilities.
      3. Participant evaluation of the training.
    2. All District formal training programs shall be reviewed and updated annually.
    3. Creation of new District formal training programs may come from an annual needs assessment. Participant evaluations, and outside sources such as NIC, colleges, law enforcement, treatment agencies, professional training agencies, and other respected training agencies and shall include measurable statements of intended hearing outcomes and strategies to evaluate the training.
  3. Individual training programs.
    1. Supervisors and employees will together identify specific employee training needs at his/her annual performance review, or as needed, and register for a District formal training program or trainings done by respected training agencies.
    2. Staff are encouraged to continue their formal education.
    3. Staff are encouraged to obtain/maintain membership in criminal justice and allied professional associations.
    4. Staff are encouraged to attend trainings and conferences offered by criminal justice, allied professional associations, and other respected training agencies. Supervisory and Director's approval must be attained for use of administrative leave and reimbursement of expenses for instate and out of state training.
  4. District's Training Supervisor.
    1. Shall have completed a 40 hour Train the Trainer course.
    2. Be knowledgeable in principles of adult learning.
    3. Use a variety of instructional techniques.
    4. Use principles of curriculum design.
    5. Demonstrate facilitation and presentation strategies.
    6. Be responsible for preparation of the District' annual training plan.
    7. Shall develop/review new training programs to ensure there are measurable learning objectives and assessments to evaluate the hearing.
    8. Ensure availability of necessary space and equipment for training as well as library, website, and reference services.
    9. Responsible for coordinating training for all employees.
  5. District training requirements.
    1. New employees.
      1. Shall receive 40 hours of orientation and training including on the job training to be documented by their supervisor and maintained by the District's training data base.
      2. Within their first year, obtain an additional 20 hours of on-going training and 20 hours each year thereafter.
    2. Secretaries, clerical, maintenance, cooks, technological and support staff.
      1. Shall receive 16 hours of training in addition to orientation training during their first year.
      2. Shall receive 16 hours of training each year thereafter.
    3. Administrative and managerial staff.
      1. Shall receive 20 hours of training in addition to orientation training during their first year.
      2. Shall receive 20 hours of training each year thereafter.
      3. Training shall include general management, labor law, employee-management relations, the criminal justice system, and relationships with other service agencies.
    4. Professional specialists.
      1. Shall receive 20 hours of training in addition to orientation training during their first year.
      2. Shall receive 20 hours of training each year thereafter.
    5. Residential officers.
      1. Shall receive 20 hours of training in addition to orientation training during their first year.
      2. Shall receive 20 hours of training each year thereafter.
      3. At a minimum, this training will cover:
        1. Security procedures.
        2. Supervision of offenders.
        3. Signs of suicide risks.
        4. Suicide precautions.
        5. Use of force regulations and restraint techniques.
        6. Report writing.
        7. Offender rules and regulations.
        8. Rights and responsibilities of offenders.
        9. Fire and emergency procedures.
        10. Safety procedures.
        11. Key control.
        12. Interpersonal relations.
        13. Social/cultural diversity training.
        14. Communication skills.
        15. First aid / cardiopulmonary resuscitation (CPR).
        16. Counseling techniques.
        17. Crisis intervention.
        18. Sexual harassment.
        19. Legal issues.
        20. Code of ethics
    6. Part time employees (working less than 35 hours per week) will receive orientation training appropriate to their assigned position.
    7. The District Director will ensure that the Training Plan is implemented and completed.
    8. The Assistant District Directors will support the Training Plan and will ensure cooperation from Supervisors and staff within their departments.
    9. The Training Supervisor will ensure that these training policies and procedures are followed.
    10. The District's Management and Supervisory staff will ensure that the staff under their supervision will attend this training, will cooperate with the trainers, and will seek to gain as much as possible from this training.
    11. The employees will be required to attend this training, cooperate with the trainers, and seek to gain as much as possible from this training and utilize it in the performance of their job duties. Employees will be asked to evaluate each trainer and the overall training, giving constructive suggestions for improvement of future training.
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